Calendly and ActiveCampaign, ready to switch on

Everyone who books becomes an ActiveCampaign contact with a tag for the event type and the answers from the booking form in fields, a deal opens in the pipeline you choose, and a cancellation or a no-show swaps the tag so your automations react. You paste two keys in your account and it runs, in about ten minutes.

Connect for $39 a month Mine is a bit different

No setup fee, cancel any month, and a person on live chat if a key doesn't work.

More with these apps: all Calendly integrations · all ActiveCampaign integrations

ActiveCampaign already integrates with Calendly.

It does: ActiveCampaign's help says it syncs contacts and their event information whenever they book, and Calendly's page says contacts can be added to lists or segments from the booking. If that covers you, use it. This pair is for the rules around it: tags per event type, deals opened, and cancellations and no-shows turned into tags your automations can act on, with a person watching it.

What moves, and when

The details you would normally get after a sales call. Here they are up front.

What	Direction	When	Rule
Booking becomes a contact	Calendly to ActiveCampaign	Within seconds	Matched by email or created, with a tag for the event type and the booking date in a field
Form answers into fields	Calendly to ActiveCampaign	With every booking	Each booking question you map lands in a contact field, including UTM tags if your link carries them
Deal in the pipeline you choose	Calendly to ActiveCampaign	With every booking	Optional, so a demo booked is a deal opened, with the meeting date on it
Cancelled and rescheduled	Calendly to ActiveCampaign	Within seconds	The booked tag comes off and a cancelled tag goes on, so a reminder sequence stops
No-show	Calendly to ActiveCampaign	When you mark it in Calendly	A no-show tag, which is usually where a rebooking automation starts

How to set up Calendly and ActiveCampaign

Ten minutes of your time, then it's ours.

Choose Calendly and ActiveCampaign

Press Connect. This pair is already selected on the checkout page at $39 a month, and there's nothing else to pick.
Pay and open your account

Card or invoice, about two minutes. The account opens with this integration waiting for its two keys.
3
Paste the Calendly personal access token and the ActiveCampaign API key
- Calendly personal access token: in Calendly open Integrations and apps, then API and webhooks. Full Calendly guide
- ActiveCampaign API key: in ActiveCampaign open Settings in the left menu, then Developer. Full ActiveCampaign guide
Each screen carries the full guide with the exact menu names, about four minutes for both.
We check both keys

Each key is checked against Calendly's and ActiveCampaign's own API the moment you paste it. If one doesn't pass, the screen says what to fix, and a person joins the chat if that isn't enough.
Book one test slot, then it's Running

A minute or two. Book a slot with yourself and watch the contact appear in ActiveCampaign with the tag on it. From then on we watch it for you.

When Calendly or ActiveCampaign changes its API, we fix it within a working day. You don't get a ticket to solve.

$39a month

Everything in the table above, with monitoring on.
Fixes when either app changes its API.
A person on live chat, replies within a working hour.
Custom logic beyond the table is priced separately.

Connect for $39 a month

No setup fee, cancel any month

Ways to connect Calendly and ActiveCampaign

Three ways people connect these two, and what each one asks of you. The built-in app is described above.

Built-in appZapier or MakeDovetly

Who sets it upYou, in the app's own settingsYou, one step at a time in the scenario editorAlready built. You paste two keys.

Who fixes it when it breaksThe vendor, when it ships a fixYou: the scenario is yours, so the fix is tooWe do, within a working day, and we watch it

What you need to knowThe app's own settings and what they coverTriggers, actions, filters and how the fields of Calendly and ActiveCampaign mapWhere the two keys are. The guide shows it.

PriceSet by the vendorSet by the builder's plan, counted in tasks or operations$39 a month, flat, whatever the volume

Before you decide

Which event types count?

All of them or the ones you name, each with its own tag. Most teams tag the sales call and keep internal meetings out of ActiveCampaign.

Does it send the reminders?

No. Calendly keeps sending its own confirmations and reminders. This adds tags and fields in ActiveCampaign so your own automations can react to a booking, a cancellation or a no-show.

Anything to know about Calendly?

The phone number comes from your booking form, so add the phone question and make it required if messages should reach the people who book.

Anything to know about ActiveCampaign?

The API key belongs to the user who made it, so the integration acts with that user's permissions and shows up in the account as that user.

What if mine is a bit different?

Tell us what should go where in plain words. Small changes to the rules above are usually free; bigger ones we price the same day and build into the same account.