Calendly and HubSpot, ready to switch on

Everyone who books a slot becomes a HubSpot contact with a deal in the pipeline you choose, the booking form answers on the timeline and the UTM tags in properties, and cancellations follow. You paste two keys in your account and we switch it on for you.

Ask us to connect it Mine is a bit different

No setup fee, cancel any month, and a person on live chat if a key doesn't work.

More with these apps: all Calendly integrations · all HubSpot integrations

What moves, and when

The details you would normally get after a sales call. Here they are up front.

What	Direction	When	Rule
New booking into a deal	Calendly to HubSpot	Within seconds	The invitee becomes a contact and a deal opens in the pipeline you choose, with the date, the slot and the meeting link
Answers from the booking form	Calendly to HubSpot	With every booking	Every question and answer lands on the contact, and UTM tags come too when your booking link carries them
Reschedule	Calendly to HubSpot	Within seconds	The new time replaces the old one on the deal and the note says who moved it
Cancellation	Calendly to HubSpot	Within seconds	The deal goes to the stage you keep for cancellations, so nobody prepares for a meeting that is off
No-show	Calendly to HubSpot	When you mark it in Calendly	Written on the deal with a task for its owner, because a no-show is a follow-up, not a dead end
Duplicate check	Calendly to HubSpot	Every booking	Matched by email; someone who books again gets a new deal on the same contact

How to set up Calendly and HubSpot

A few minutes of your time, then it's ours.

Choose Calendly and HubSpot

Press Connect. This pair is already selected on the checkout page at $39 a month, and there's nothing else to pick.
Pay and open your account

Card or invoice, about two minutes. The account opens with this integration waiting for its two keys.
3
Paste the Calendly personal token and the HubSpot private app token
- Calendly personal token: in Calendly open Integrations and apps, then API and webhooks. Full Calendly guide
- HubSpot private app token: in HubSpot open Settings, then Integrations, then Private apps, and create an app. Full HubSpot guide
Each screen carries the full guide with the exact menu names, about six minutes for both.
We check both keys

Each key is checked against Calendly's and HubSpot's own API the moment you paste it. If one doesn't pass, the screen says what to fix, and a person joins the chat if that isn't enough.
Book one test slot, then we switch it on

A minute or two. Book a slot with yourself and watch the contact and the deal appear in HubSpot. From then on we watch it for you. A person checks the setup and switches it on, within a working day.

When Calendly or HubSpot changes its API, we fix it within a working day. You don't get a ticket to solve.

$39a month

Everything in the table above, with monitoring on.
Fixes when either app changes its API.
A person on live chat, weekdays 10:00 to 19:00 EET.
Custom logic beyond the table is priced separately.

Ask us to connect it

What it will cost once you can switch it on yourself. While we're in beta we connect it by hand and don't charge for it.

Ways to connect Calendly and HubSpot

Two ways people connect these two, and what each one asks of you.

Zapier or MakeDovetly

Who sets it upYou, one step at a time in the scenario editorAlready built. You paste two keys and we switch it on.

Who fixes it when it breaksYou: the scenario is yours, so the fix is tooWe do, within a working day, and we watch it

What you need to knowTriggers, actions, filters and how the fields of Calendly and HubSpot mapWhere the two keys are. The guide shows it.

PriceSet by the builder's plan, counted in tasks or operations$39 a month, flat, whatever the volume

Before you decide

Which meetings does it catch?

Any event type in the account, or only the ones you name. Teams usually start with the sales call and leave internal meetings out of the CRM.

Do the emails from Calendly still go out?

Yes. Calendly keeps sending its own confirmations and calendar invites. This adds the CRM side, it does not switch anything off.

Anything to know about Calendly?

The phone number comes from your booking form, so add the phone question and make it required if messages should reach the people who book.

Anything to know about HubSpot?

Private apps are available on the free CRM, so no paid plan is needed for the token.

What if mine is a bit different?

Tell us what should go where in plain words. Small changes to the rules above are usually free; bigger ones we price within a working day and build into the same account.