Calendly and HubSpot, ready to switch on
Everyone who books a slot becomes a HubSpot contact with a deal in the pipeline you choose, the booking form answers on the timeline and the UTM tags in properties, and cancellations follow. You paste two keys in your account and it runs, in about ten minutes.
No setup fee, cancel any month, and a person on live chat if a key doesn't work.
More with these apps: all Calendly integrations · all HubSpot integrations
What moves, and when
The details you would normally get after a sales call. Here they are up front.
| What | Direction | When | Rule |
|---|---|---|---|
| New booking into a deal | Calendly to HubSpot | Within seconds | The invitee becomes a contact and a deal opens in the pipeline you choose, with the date, the slot and the meeting link |
| Answers from the booking form | Calendly to HubSpot | With every booking | Every question and answer lands on the contact, and UTM tags come too when your booking link carries them |
| Reschedule | Calendly to HubSpot | Within seconds | The new time replaces the old one on the deal and the note says who moved it |
| Cancellation | Calendly to HubSpot | Within seconds | The deal goes to the stage you keep for cancellations, so nobody prepares for a meeting that is off |
| No-show | Calendly to HubSpot | When you mark it in Calendly | Written on the deal with a task for its owner, because a no-show is a follow-up, not a dead end |
| Duplicate check | Calendly to HubSpot | Every booking | Matched by email; someone who books again gets a new deal on the same contact |
Ten minutes of your time, then it's ours
- Pay and open your accountCard or invoice, about two minutes. This integration is already selected.
- Paste the Calendly personal token and the HubSpot private app tokenEach has a short guide. About six minutes. If one doesn't work, a person joins the chat.
- Book one test slotA minute or two. Book a slot with yourself and watch the contact and the deal appear in HubSpot. From then on we watch it for you.
When Calendly or HubSpot changes its API, we fix it within a working day. You don't get a ticket to solve.
- Everything in the table above, with monitoring on.
- Fixes when either app changes its API.
- A person on live chat, replies within a working hour.
- Custom logic beyond the table is priced separately.
No setup fee, cancel any month
Before you decide
Which meetings does it catch?
Any event type in the account, or only the ones you name. Teams usually start with the sales call and leave internal meetings out of the CRM.
Do the emails from Calendly still go out?
Yes. Calendly keeps sending its own confirmations and calendar invites. This adds the CRM side, it does not switch anything off.
Anything to know about Calendly?
The phone number comes from your booking form, so add the phone question and make it required if messages should reach the people who book.
Anything to know about HubSpot?
Private apps are available on the free CRM, so no paid plan is needed for the token.
What if mine is a bit different?
Tell us what should go where in plain words. Small changes to the rules above are usually free; bigger ones we price the same day and build into the same account.
